Moving to Kansas: residency checklist

Your domicile is the place you treat as your permanent home, so the new home has to be the one you really live in. States compare your homes: California's FTB lists the location of your principal residence as a factor, New York's Tax Department reviews the homes you keep and how you use each, and Utah's code compares the living accommodations you have in each state.

Keep as proof: Signed lease or deed, move-in date, and a first utility bill at the new address

File IRS Form 8822 for your home mailing address (the form's instructions say a change generally takes 4 to 6 weeks). USPS says mailers such as banks and government agencies do not forward sensitive mail like driver's licenses, voter registration, credit cards, bank statements or insurance papers, so change your address with each sender directly. Utah's code counts the address you list on mail and tax returns.

Keep as proof: Copy of Form 8822 with proof of mailing, plus address-change confirmations from your bank and insurers

California's FTB lists the state where you are registered to vote as a residency factor, and New York's guidelines look at where you are registered and whether you vote there, including in primary and local elections. The federal National Mail Voter Registration Form can report a change of address and asks for the address where you were registered before; follow your own state's instructions on it, because each state runs registration differently.

Keep as proof: Voter registration confirmation (card or online confirmation page)

Applies if you have children

States look at where your family lives. California's FTB lists the location of your spouse/RDP and children, New York's Tax Department says where minor children attend school can be one of the most important factors, and Utah's code counts where a dependent is enrolled in school.

Keep as proof: School enrollment confirmation and the first report card or school record showing the new address

California's FTB lists where your banks are and where your doctors, dentists, accountants and attorneys are. Not every state weighs these: Minnesota's statute says the Commissioner and courts may not consider where your attorney, CPA or financial adviser is or where you open accounts, and New York's guidelines call the mere location of bank accounts a non-factor. Treat this as supporting evidence, not proof on its own.

Keep as proof: New-patient and account-opening confirmations showing the new address

New York's guidelines list legal documents that name a place as your domicile or primary residence, such as a will, as a factor (a secondary one), and Utah's code counts asserting residency in a document you file with a court or government body. Ask your attorney to review your will, trust and powers of attorney so they match your move.

Keep as proof: Signed copies of the updated documents

iReside logs where you are every day, so you have auditable proof of the day you moved and of the days you spend in your old state. Day counts matter: Minnesota's statute requires adequate records of days spent outside the state, and New York's guidelines treat a diary or calendar as support for where you spent your time. Keep the record for as many years as your old state can still check.

Keep as proof: iReside day report for the year

Applies if you drive

Deadline: Within 90 days after establishing residency

The Division of Vehicles says you have 90 days after establishing residency to trade an out-of-state license for a Kansas driver's license. If your out-of-state license is valid, testing is not required. Bring proof of lawful presence, proof of Social Security number, two proofs of a Kansas home address and your valid out-of-state license; you will be asked at issuance whether you want to register to vote.

Keep as proof: Copy of the new Kansas license (front and back)

Applies if you own a vehicle

Deadline: Once the vehicle has been in Kansas for 90 days

Kansas title and registration are required once a vehicle has been in the state for 90 days, counting frequent absences such as weekend trips with the intent of returning. Take the vehicle and title to a Kansas inspection station for a Motor Vehicle Examination (MVE-1), then apply at the county treasurer's motor vehicle office with the title, the pink MVE-1 copy and proof of insurance. A current registration receipt from the last state is needed if a lienholder holds the title.

Keep as proof: Kansas registration receipt and title

Deadline: Books close 21 days before an election

You must be a US citizen, 18 or older and a resident of Kansas. Voter registration books close 21 days before an election.

Keep as proof: Voter registration confirmation

Deadline: April 15 following the tax year

You are a part-year resident if you were a Kansas resident for less than 12 months of the tax year. List your Kansas residency dates on Form K-40 and complete Part B of Schedule S, which allocates income between Kansas and other states using a nonresident allocation percentage.

Keep as proof: Filed K-40 and Schedule S with your residency dates

A resident individual is a person domiciled in Kansas, and anyone who spends in the aggregate more than six months of the taxable year in Kansas is presumed to be a resident in absence of proof to the contrary. A day log fixes your move date and your count.

A home you keep is the first thing a state looks at. New York's guidelines weigh whether you made real efforts to sell it (for example by hiring a real estate firm) and moved your belongings out, and California's FTB lists the location of your principal residence. If you keep the old home, the old state may compare it with your new one, and keep a day log.

Keep as proof: Listing agreement, closing statement, lease termination or new rental lease for the old home

New York's guidelines treat the location of items you hold near and dear (family heirlooms, art, collections, photo albums, pets) as a primary factor, and note that a mover's bill of lading or an insurance statement can document the move. Items left behind in the old state can suggest you have not given it up.

Keep as proof: Mover's bill of lading or inventory, and an insurance policy showing the new address

File a permanent change of address at the Official USPS Change of Address site (identity verification required) or at a Post Office. USPS says to allow at least 7 to 10 business days after approval for it to start, so file before moving day.

Keep as proof: USPS confirmation email

Applies if you are a registered voter

California's FTB lists where you are registered to vote as a residency factor, New York's guidelines look at where you are registered and how you voted, and Utah's code treats voting in the state, without being registered in another state, as establishing domicile there. Register in your new state (the federal form asks for your previous registration address), then stop voting from the old one and ask your old election office how to cancel.

Keep as proof: Confirmation that the old registration was cancelled or moved

California's FTB lists where your social ties are, such as your place of worship, professional associations and clubs, and Utah's code counts membership in a church, club or similar group in the state. Resign, transfer or switch to non-resident status where you can, and join local groups in your new state.

Keep as proof: Resignation or transfer letters and new membership confirmations

Keep iReside running through the move year and after: it logs where you are every day, so you have auditable proof of when you left and of any days you spend back in the old state. Minnesota's statute requires adequate records of days spent outside the state, and New York's guidelines treat a diary or calendar as support for where you spent your time. Keep the record for the years your old state can still check.

Keep as proof: iReside day report for the year

Deadline: April 15 following the tax year

A part-year resident was a Kansas resident for less than 12 months of the tax year. Enter your Kansas residency dates on the K-40 and complete Part B of Schedule S to allocate income to Kansas. Make the dates match your real move.

Keep as proof: Filed K-40 and Schedule S with your residency dates

Applies if you keep your old home

Anyone who spends more than six months of the taxable year in Kansas in the aggregate is presumed to be a Kansas resident unless they prove otherwise. Keep a day log, especially if you keep ties or a home in Kansas.

Keep as proof: Exported day log for each year